At our University quality assurance is not work compressed into reporting periods but a planned cycle spread across every month of the year. The calendar below shows the typical distribution of activity compiled from the Quality Timeline records of the past three years, mapped onto the stages of the PDCA cycle. The figure on each month's card is the actual number of activities recorded in that month over the past three years.
JanuaryCheck
- Preparation of the Institutional Self-Evaluation Report begins
- Participation in Higher Education Quality Council training and briefing sessions
- Annual review of performance against targets and indicators
17 recorded activities in this month over the past three years
FebruaryCheck
- Preparation and training for unit self-evaluation reports
- Unit meetings on accreditation and the Bologna Process
- Review of the Coordinatorship structure
19 recorded activities in this month over the past three years
MarchCheck
- Completion and publication of unit self-evaluation reports
- Quality Committee meeting
- Drafting of the Institutional Self-Evaluation Report continues
8 recorded activities in this month over the past three years
AprilDo
- Quality and accreditation conferences and events
- Quality Committee meeting
- Bologna alignment and briefing meetings
9 recorded activities in this month over the past three years
MayDo
- Administration and analysis of satisfaction surveys
- Student and graduate meetings, career events
- Briefing visits to units
11 recorded activities in this month over the past three years
JuneCheck
- The Institutional Self-Evaluation Report is completed, submitted to the Council and published
- Quality Committee meeting
- Bologna alignment work with institutes and units
10 recorded activities in this month over the past three years
JulyPlan
- Annual planning meeting of the Coordinatorship
- Quality Data Management System training and workshops
- Preparatory meetings for programme accreditation
4 recorded activities in this month over the past three years
AugustPlan
- Strategy Development Board meeting
- Quality preparations for the new academic year
1 recorded activities in this month over the past three years
SeptemberPlan
- Start of term and unit accreditation meetings
- Preparation of programme accreditation applications
- Term planning of the student quality society
7 recorded activities in this month over the past three years
OctoberDo
- Accreditation and Bologna rounds across faculties, institutes and vocational schools
- Student participation events
- Coordination with unit quality committees
12 recorded activities in this month over the past three years
NovemberDo
- Quality Committee meeting
- External stakeholder meetings
- Train-the-trainer programmes
12 recorded activities in this month over the past three years
DecemberAct
- Unit monitoring and site visits are carried out
- Year-end review and improvement decisions
- The quality calendar for the new year is drawn up
18 recorded activities in this month over the past three years
